Some states require that notaries log their clients in a journal. Other states don’t require it, but it’s still a good idea. Whether your state requires it or not, getting in the habit of logging everything can help ensure that you don’t end up in any kind of trouble if you’re questioned about something later.
In general, if you perform any kind of service you should log it. If, for some reason, you deny service to a client you should log it, and you should clearly state what service was to be performed and why you refused it. If there is more than one document for a signer, you should log each different document and each different signer. If you don’t charge a person for some reason, you should state why.
Also, make sure that the person signing the document also signs your journal and puts his or her thumbprint there, if possible. This is great proof in court that the person who signed the document was actually present, and that can help if there is a dispute about the document that was signed.
Tags: notary, notary journal, notary supply
April 23rd, 2009 at 2:27 pm
Great job with the info. How did you find it? Please let me know.
July 29th, 2009 at 2:31 pm
I cannot believe this will work!